Which document should be used to identify individual discrepancies and recommend solutions?

The letter of instruction is the correct choice because it is specifically designed to convey guidance and direction regarding tasks and actions required of individuals or teams. This document can serve as a tool for identifying individual discrepancies by outlining expectations and performance standards.

In the context of a letter of instruction, leaders can pinpoint areas in which personnel may be falling short or not meeting certain standards. Additionally, this document can suggest corrective actions or solutions to address identified issues, promoting growth and improvement within the organization.

Other documents do not serve this specific purpose as effectively. Performance reports reflect an individual’s achievements and shortcomings but do not directly recommend solutions to discrepancies. A statement of work details the scope of work and responsibilities but lacks the focused directive nature needed for identifying and addressing individual discrepancies. A notice of violation typically pertains to breaches of regulations or rules and is more about compliance than developmental guidance. Thus, the letter of instruction stands out as the most appropriate document for this purpose.